Administrator, Aggregates Scale and Sales

Job Description

Come Build Your Career at Aecon

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, You Can Count On

Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
Integrity. We lead by example, with humility and courage.
Accountability. We're passionate about delivering on our commitments.
Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon We

Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
Believe in helping you build your career through our Aecon University and Leadership Programs.
Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

What Is The Opportunity?

We are hiring an Aggregates Scale and Sales Administrator to support the 2026 Road Construction Season. This is a seasonal position from April to December located in Medicine Hat, AB.

What You'll Do Here

Enter daily scale tickets into system accurately
Ensure all tickets match sales records
Assist with generating invoices based on ticket data
Ability to batch edit tickets and or orders

Truck Scaling & Coordination

Weigh incoming and outgoing trucks using the scale system
Ensure proper documentation for each load
Communicate with drivers to confirm load detail and destinations
Direct coordination with loader operator

Customer Communications

Assist customer and driver with inquiries about order, tickets and scaling
Provide pricing and product information as needed
Maintain friendly and professional relationship with clients and vendors
Assist processing of Cash Sales
Assist in Customer Account Set Ups

Administrative Support

Maintain on site safety requirements
Maintain records of daily transactions and reports
Assist in reconciling ticket discrepancies
Support operations team with basic administrative tasks
Purchase Order and Requisition creation
Order and schedule site facility requirements

What You Bring To The Team

Experience in scale house operation an asset
Experience in scale Software "Fast-Weigh" an asset
Experience in data entry, customer service or administrative roles
Strong attention to detail and accuracy in record-keeping
Proficiency in Microsoft Office Software and Ticketing Software as asset
Good communication skills and ability to work in a team
Familiarity with aggregate or construction materials is an asset
Administrative Certificate or Diploma is an asset
Must have own transportation to and from work
Must be able to work alone for long periods of time
Willing to work overtime, as required.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.