Administrative Assistant (1-Year Contract)

Job Description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

Responsibilities

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions


• Proofread and edit documents for grammar, spelling, punctuation and format


• Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail


• Complete word processing as needed, including letters, memos, reports and labels


• Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed


• Manage priorities, collaborate effectively, and contribute to a positive team environment


• Handle sensitive and confidential information with professionalism and discretion


• Organize and maintain complex data in Excel spreadsheets


• Provide administrative support to the Canada admin team


• Required to work in the Richmond Hill office every day


• Perform other duties as needed

Preferred Qualifications

• Minimum of 10 years’ experience in administrative support


• Administrative experience in an office environment


• Expertise in Survey Monkey or other survey-type platforms
  
• Experience with minute-taking

Required Qualifications

• High School diploma or equivalent


• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills


• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment


• Self‑motivated, well‑organized and detail‑oriented


• Ability to handle confidential information


• Proficiency with MS Office including Word and Outlook


• An attitude and commitment to being an active participant of our employee‑owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.