Accounting Coordinator

Job Description

Employment Type: Full-Time, Permanent

Are you ready to help shape the future of recycling and waste management on Vancouver Island?

MESG has built one of its most significant operating regions here, with over 200 employees across seven communities under trusted local brands such as Contain-A-Way, Milner Group, DL Bins, Fox's Disposal, and Pan-Insula Disposal.

If you're passionate about bringing structure, accuracy, and strong financial stewardship to a company that's helping build a more sustainable future, we want you to join our team

Core Responsibilities

1. Accounts Payable (AP) Support

• Process and code incoming vendor invoices with a high degree of accuracy.
• Reconcile vendor statements and investigate discrepancies or missing invoices.
• Assist in the preparation of weekly or bi-monthly payment runs (EFT, Cheque, or Wire).
• Maintain organized digital and physical filing systems for audit readiness.

2. Accounts Receivable (AR) Support

• Generate and distribute customer invoices and monthly statements.
• Perform high-volume data entry for customer payments and bank deposits.
• Monitor aging reports and perform polite, professional collections follow-ups.
• Assist with new customer account setups and credit applications.

3. Payroll Administration

• Collect and verify employee timesheets and expense reports.
• Update employee records (new hires, terminations, or rate changes) in the payroll system.
• Assist in the calculation of statutory deductions, benefits, and vacation pay.
• Handle routine payroll inquiries from staff with confidentiality and care.

4. General Data Entry & Reporting

• Perform routine bank and credit card reconciliations.
• Maintain accurate records in the General Ledger.
• Assist with month-end closing procedures and the preparation of basic financial reports.
• Identify opportunities to streamline data entry processes through automation or software features.

Required Skills & Qualifications

• Experience: 1–3 years of experience in an administrative or junior accounting role.
• Education: Diploma or Certificate in Accounting, Finance, or Business Administration is preferred.
• Technical Proficiency:
• Strong command of Microsoft Excel (e.g., XLOOKUPs, Pivot Tables).
• Experience with Quickbook Online is an asset.
• Familiarity with data extraction tools (e.g., Dext) is an asset.
• Soft Skills:
• Uncompromising attention to detail and accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.
• High level of integrity when handling sensitive financial and personal information.

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Work Location: In person