Shipping Assistant

Job Description

How I contribute:

I successfully support all aspects of shipping so that we continue to be known for providing the best plants in the industry with a special focus on quality and reaching goals

My goals are to:

Support the Shipping Coordinator in the implementation of a successful shipping plan. Be a productive and positive member of a crew. Back up Shipping Coordinator in maintaining shipping responsibilities.

I am responsible for:

1) Plants

• Ensure that SOP are up to date for shipping techniques.
• Executing and supporting shipping schedule tasks, review and plan outcomes with the Shipping coordinator.
• Ensure shipping and sanitation tasks are completed efficiently and on time.
• Oversee accuracy of inventory of plants and shipping supplies.
• Help to Improve the process of shipping without exceeding the budget for direct labor.
• Comply with CNCP rules and regulations on handling shipping material.

2) People

• Being an active backup for the Shipping team.
• Make sure team members are well-trained, regularly evaluated.
• Maintaining and updating SOPs related to the Shipping Program that can be used by other team members
• Identify and communicate shipping roadblocks that affect shipping supply or labor availability.
• Training FT and PT workers in all Shipping tasks.
• Ensure equipment, machinery and facilities are operated in good and safe condition and report equipment failures to the proper channel of communication.

3) Finances

• Maintain an accurate inventory of plant material and supplies, materials and assist in purchase decisions.
• Help to improve shipping output with quality and labor cost in mind.

4. Assist the Shipping Coordinator with other duties as assigned

I'll know I'm winning when:

• Shipping targets are met and on time without exceeding the budget for direct labor.

• Help to implement and improve the quality standards of shipped material in order to reduce customer complaints and credits.

• Provide weekend support/backup to the supervisor as needed

• I constantly communicate needs to improve the quality standards

• I am proactive in my tasks and I address issues regarding roadblocks in a timely manner.

• I have the leadership skills to follow up on deliverables and team members.

Requirements:

• 1 year of experience in fast-paced production or operational environment
• Strong team focus and organizational skills with good verbal and written communication.
• Good command of English is required; basic or conversational Spanish is an asset.
• Experience to work with teams of 5+ .
• Ability to multi-task with excellent attention-to-detail.
• Ability to work well independently and collaboratively as part of a dynamic team.
• Maintain VB Nursery standards of work like speed, quality and collaborative team work.

Tasks:

Daily

• Join a daily team huddle with the team members to check priority and roadblock for the day.
• Train and supervise the shipping team with daily picking/packing goals, and ensure goals are met.
• Help with inventory (plants/tags) availability, quality concerns and proactively address plant health and inventory issues with the Shipping Coordinator.
• Keep inventory and areas clean and organized after any shipping activity.
• Collaborate and communicate with shipping coordinator related to shipping needs.
• Attend a shipping meeting to identify the planning of the shipping.

Weekly

• Assist Shipping coordinator to identify that growing tasks are being conducted in order to have shipping material available and address inconsistencies.
• Assist to conduct a full inventory count of materials and other shipping supplies.
• Create and provide a weekly schedule of shipping material and inform areas.
• Conduct a full inventory count of materials and other supplies (boxes, tags).
• Attend and contribute to IPM meetings to identify issues and strategies regarding shipping availability material and to plan labor activities accordingly.

Quarterly/ Yearly

• Support the shipping planning of the High Involvement Planning and budget processes.
• Support Growing team on efforts to winterize crops, early forcing, frost part and cutting availability.
• Help with coach and connects.
• Budgeting for: Labor, and Input Needs (pallets, pots, corners, boxes).
• Schedule training sessions for new or refreshing ones for shipping team members.
• Develop, record and/or maintain SOP for shipping for all crops and different seasons.

Occasionally/ As Needed/ Project-Based

• Back up for any production/growing supervisor in case of any absence.
• Schedule training sessions for new or refreshing ones for shipping team members.