Job Description
Join Our Team as a Recruitment & Onboarding Clerk
Company: Universal Rail Services
Type: Full-Time, Temporary (Hiring Season Support)
Location: (Insert Location)
Ready to Make an Impact?
At Universal Rail Services, our people are our greatest asset — and their first impression matters. We keep Canada's railway operators moving safely and sustainably, delivering exceptional value across every rail sector and every size of project. Within our team, we call this Doing It Right
We are looking for a Recruitment & Onboarding Clerk to support our busy hiring season. If you thrive in a fast paced environment, love staying organized, and enjoy helping employees feel welcomed, informed, and prepared—this is an excellent opportunity to grow your HR experience and make a real impact.
What You'll Do
As a Recruitment & Onboarding Clerk, you will play a key role in creating a smooth onboarding experience for new hires. You will:
- Administer and oversee the entire onboarding process for new employees
- Initiate background checks and coordinate medical testing
- Ensure all onboarding documents, forms, and training requirements are completed
- Upload essential documents into the appropriate HR systems
- Serve as the first point of contact for new hire questions
- Enter new hire information into HR systems accurately and efficiently
- Maintain confidentiality and safeguard sensitive information
- Provide new employees with guidelines, passwords, and support materials
- Collect, organize, and process onboarding documentation
- Track onboarding progress and keep all stakeholders informed
- Support hiring managers, HR staff, and other departments as needed
- Perform other related duties as assigned
What You Bring
- Strong communication skills — written and verbal
- Demonstrated proficiency in MS Teams, Outlook, and Office 365
- Intermediate Excel skills
- Excellent time management and organizational abilities
- Ability to prioritize effectively in a fast paced, shifting environment
- Strong problem solving and conflict management skills
- Friendly, professional demeanor when interacting with employees
- Ability to empathize and support new hire needs
- Experience with Dayforce or other HRM systems is an asset
- Working toward a HR, Business, or related post secondary program is an asset
- Ability to start the position quickly
Why Join Us?
This is a fantastic opportunity for someone who wants to:
- Build hands on HR experience
- Strengthen their resume with meaningful, real-world work
- Support a team dedicated to creating a positive onboarding experience
- Work in a dynamic and fast-paced environment
- Play a key role in helping new employees start their journey with confidence
You won't just be processing paperwork — you'll be shaping the new hire experience.
Ready to Make Tracks?
If you're organized, motivated, and ready to support the onboarding experience for new team members, apply today and help us keep Canada's railways moving—Doing It Right