Proposal Coordinator

Job Description

Description of the company:

Our client is a globally recognized, design-forward structural engineering and construction practice delivering technically ambitious projects across North America and internationally. Operating through an integrated design-build model, the firm brings engineering, detailing, and construction expertise together under one roof.

They partner with leading architects and developers on complex institutional, high-rise, commercial, and civic projects, blending technical precision with creativity and collaboration.

Why is this role open:

With a growing pipeline of pursuits, the Business Development team is strengthening its proposal function. They are looking for a strategic, detail-driven Proposal Coordinator to elevate the quality, clarity, and competitiveness of submissions while supporting a high-performing BD group.

This role offers clear growth potential within a fast-paced, technically sophisticated environment.

Responsibilities:

• Lead coordination and production of RFQs, RFP responses, and qualifications packages


• Draft and refine technical narratives tailored to specific client and project requirements


• Collaborate with engineering, estimating, and leadership teams to shape proposal strategy


• Develop polished presentations and interview materials


• Interpret complex RFP documents and distill them into clear execution plans


• Maintain proposal databases and continuously improve internal processes


• Support broader business development initiatives as needed

Must-haves:

• Proven experience in proposal writing or business development within AEC or professional services


• Exceptional technical writing skills with strong grammar, structure, and clarity


• Advanced proficiency in InDesign, PowerPoint, and Word


• Ability to manage multiple deadlines with strong judgment and prioritization skills

Nice-to-haves:

• Background in architecture, engineering, or construction


• Experience with Bluebeam or similar document review tools


• Strong graphic sensibility and layout awareness


• Interest in evolving technology and AI tools within proposal workflows

Remote/Hybrid:

In-office presence preferred with hybrid flexibility. Multiple office locations available.

Salary:

$60,000 – $80,000 CAD.

Perks & Benefits:

Comprehensive health coverage, paid time off, retirement savings support, and additional wellness benefits.

Know someone great?

We offer a $500 referral bonus for successful hires. If you refer someone who’s hired through Axis Recruitment, we’ll send you a thank-you bonus after their first 3 months.

Compensation Disclosure

Compensation for all roles Axis recruits for is multi-faceted and based on a range of factors including experience, skills, location, and internal equity. In addition to base salary, the total compensation package may include performance-based bonuses, incentives, and a comprehensive benefits offering, in accordance with applicable Employment Standards Act (ESA) requirements. Final compensation will be discussed during the interview process. We do not request or consider compensation history. Accommodations are available upon request throughout the recruitment process.

DEI Disclosure

At Axis, we consider all applications without regard to race, sex, age, colour, religion, nationality, disability, sexual orientation, gender identity, or any characteristic protected by law. We encourage you to apply even if you don’t meet every single requirement. We don’t post all of the open positions so you might be a fit for a different role!