Payroll Specialist

Job Description

Preference will be given to qualified employees, as defined in the Full-Time Support Staff Collective Agreement. Should a suitable candidate not be found, external candidates will be considered.

The Payroll Specialist provides a high level of customer service and applies knowledge of payroll-related legislation, college policy, and established processes and procedures to ensure accurate and timely end-to-end pay processing for employees and other payees. The role supports a large and complex payroll environment with multiple employee groups, collective agreements, and diverse payment types.

What You’ll Be Doing

• Auditing pay-related transactions in the PeopleSoft HRIS system for both employee and non-employee payments across multiple contract types;


• Ensuring payments have sufficient authorizations and follow the terms and conditions outlined in our various collective agreements, college policies and procedures;


• Running and supporting full-cycle bi-weekly payroll processing from time collection through payment disbursement, including troubleshooting issues and ensuring payroll deadlines are met;


• Collecting and consolidating timesheet submissions and exception time reports and preparing data for electronic upload;


• Monitoring and adjusting employee deductions;


• Ensuring earnings and deductions are accurately reported for year-end tax slips;


• Supporting statutory remittances and government reporting requirements to ensure compliance with CRA legislation;


• Post-pay reporting, remittances and reconciliations as assigned;


• Participating in ongoing project work including attending meetings, performing testing and change implementation;


• Performing other related duties as assigned.

About You

You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.

Your excellent interpersonal and communication skills along with your professionalism allow you to interact with diverse audiences.

You are highly organized and able to manage multiple priorities while maintaining a strong attention to detail.

You are an analytical thinker and have a knack for working with numbers and raw data and turning it into meaningful insights.

You demonstrate strong problem-solving, prioritization, and planning skills and work effectively as part of a team in a fast-paced environment.

The successful candidate will also meet the following qualifications

• 3-year diploma or degree in Human Resources, Accounting, Finance, or related field;


• 5 years of payroll processing experience (equivalent combination of education and experience may be considered).


• PCP designation from the National Payroll Institute is required.


• Experience in interpreting collective agreements.


• Demonstrated high level of integrity and commitment to compliance with CRA legislation and payroll best practices.


• Advanced proficiency in Microsoft Excel is required; experience with macros is considered an asset.


• Experience processing payroll in a complex, unionized environment using a large enterprise HRIS/payroll system (PeopleSoft HCM preferred).


• Experience with accounting principles, mathematical calculations, and general ledger distributions will also be considered an asset.

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

• For more information, visit: Why Work at Sheridan

Other Details

Faculty/Department: Financial Services

Primary Work/Campus Location: Trafalgar (may be assigned activities at any Sheridan campus)

Work Categorization: Hybrid Position | At least 3 days/week on-site

Employee Group: Support Staff

Type of Vacancy: This is a replacement position

Payband: I

Hourly Range: $40.39 - $46.64

Hours/Week: 37.5

Hours: 8:30 am – 5:00 pm

Application Deadline: March 18, 2026

First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory. Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.

Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.