Operations Administrator

Job Description

About the Role
Marnet Group is seeking a highly organized, detail-oriented Operations Administrator to support our growing portfolio of projects and internal operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping systems, documentation, and communication running smoothly.
The Operations Administrator will play a key role in project coordination, document management, executive support, and systems administration.
Key Responsibilities
Project Management Support
Create and maintain organized project binders for all active projects, including:
Regularly update project documentation (daily updates when required)
Compile and maintain summaries of all projects, including:
Project dates
Costs
Contacts
Purpose and outcomes
Record and maintain accurate meeting minutes, decisions, and action items
Document Management
File and manage documents within DocuShare and other internal systems
File payables and accounting-related documentation in DocuShare
Maintain organized, accessible digital and physical records
Email & Executive Communication Support
Monitor and manage Owners email inbox
Organize emails into structured folders and prioritize urgent communications
Communicate directly with owner by phone for time-sensitive matters
Support Business Manger by organizing inbox, removing spam, and flagging priority messages
Sales & Meeting Support
Assist with sales documentation and related paperwork
Prepare and distribute sales meeting agendas and minutes
Maintain records of discussions and follow-up action items
Support follow-up tasks from sales meetings and project discussions
Systems & Program Support
Learn and utilize the ARGUS program
Update and maintain ARGUS information as directed
Assist with Excel spreadsheets (data entry, tracking, formatting, and basic reporting)
Support social media account password monitoring
Manage employee password records
Assist with creating and maintaining operational manuals
Process and manage vendor credit applications
Qualifications & Skills
Strong organizational and time-management skills
Exceptional attention to detail
Proficiency in Microsoft Excel and general Microsoft Office applications
Ability to handle confidential information with discretion
Strong written and verbal communication skills
Comfortable managing multiple projects simultaneously
Experience with document management systems
Willingness to learn new systems (ARGUS experience an asset)
What We're Looking For
A proactive self-starter who anticipates needs
Someone who thrives in a structured, organized environment
A team player who can also work independently
A professional who is comfortable supporting senior leadership
Why Join Marnet Group?
Be part of a growing and dynamic organization
Work closely with leadership and gain exposure to diverse projects
Opportunity to build and refine operational systems
Supportive and collaborative team environment
If you are highly organized, detail-oriented, and ready to take ownership of operational support in a growing company, we would love to hear from you.
Apply today with your resume and a brief cover letter outlining your experience