Administrative Support III- Graduate Programs

Job Description

About Western

Western University delivers an academic experience second to none. Western challenges the best and brightest faculty, staff and students to commit to the highest global standards. Our research excellence expands knowledge and drives discovery with real-world application. Western attracts individuals with a broad worldview, seeking to study, influence and lead in the international community. Since 1878, The Western Experience has combined academic excellence with life-long opportunities for intellectual, social and cultural growth in order to better serve our communities.

About Us

The Faculty of Health Sciences is a large, diverse, and comprehensive unit, comprised of seven Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy, Communication Sciences and Disorders and Food and Nutritional Sciences), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centers. The Faculty has more than 4,000 undergraduate students and more than 900 graduate students (200 PhD students).

Health & Rehabilitation Sciences (HRS) program is an interdisciplinary graduate program within the Faculty of Health Sciences (FHS) with approximately 220 students. This graduate program has 8 fields at the MSc and PhD level. The Pan- Faculty structure creates a rich collaborative and interdisciplinary learning experience between students and faculty and across schools.

Advanced Health Care Practice (AHCP) is a one-year course-based master's program offering an opportunity for experienced health-care professionals to obtain graduate-level education in a clinical specialty across 1 of the 5 fields of study offered. Each field has approximately 15-20 students and a dedicated faculty field leader.

The Applied Health Sciences program encompasses a master's degree program and a Graduate Diploma with approximately 60 students and is an on-line virtual based program.

Responsibilities

The Office Assistant- Graduate Programs supports the administration of physical and electronic program resources for the Graduate Programs in Health Sciences. The incumbent will be responsible for providing administrative support to the program including, event and orientation preparation, maintenance of the program newsletter and websites, thesis exam coordination, room bookings, key requests, and supply ordering. The Administrative Assistant also provides general information and front line support to visitors, prospective students, and current students to the Graduate Programs department, by responding to phone and e-mail inquiries and refers inquiries to other resources.

This position is on-site but has flexible hours (i.e. 4 days a week or 5 days a week).

Qualifications

Education:

• Community College Diploma in an administrative field

Experience:

• 1 year of administrative experience providing customer service

Skills, Abilities & Expertise:

• Knowledge of general office procedures
• Written and verbal communication skills to express ideas clearly, and adapt communication style to suit the situation and audience
• Computer skills with the ability to learn and use software programs
• Basic computer skills in Microsoft Office Suite
• Ability to maintain a positive, outgoing attitude with genuine customer service orientation
• Ability to follow formal business practices with high attention to detail
• Ability to multi-task and maintain an organized and effective personal work environment
• Adapts readily and effectively to changing priorities and demands
• Personable and courteous in working relationships with colleagues, students and the public
• Demonstrated ability to understand and resolve external and internal partner issues
• Ability to work independently and effectively as a member of the team to achieve department goals
• Ability to work in a manner that is compliant with confidentiality requirements
• Strong keyboarding skills

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone

Please Note:

This position is an existing vacancy and expected to be filled internally. We thank all applicants for their interest; however, only those chosen for an interview will be contacted. This position is expected to be filled by internal reappointment.