Administrative Assistant

Job Description

We are looking for a fast learner, with amazing people skills that can work in a fast paced, distracting environment.

This position would be part time for 4 months, moving to casual employment afterwards, with lots of opportunity to work. Best suited for someone who has worked in a healthcare environment previously.

The Administrative Assistant is the first point of contact for visitors to Legacy Lodge and as such, is responsible for creating a warm, welcoming atmosphere for visitors, as well as for Residents who approach the Front Desk. The Administrative Assistant also provides administrative support to the Administrative Coordinator and other staff.

• Acknowledge visitors and Residents with a smile and greet them in a welcoming manner
• Assist visitors by answering queries and providing information requested in timely manner
• Assist Residents to obtain services required – e.g. hair appointment
• Answer telephone with warm greeting, including identifying the Lodge and self
• Relay voice and mail messages and correspondence to appropriate recipient
• Sort incoming mail and distribute to correct mailbox or community hub
• Handle outgoing mail
• Coordinate distribution of daily newspaper
• Prepare New Resident packages and photos.
• Coordinate and provide tours and information as needed
• Assist in calculating and submitting monthly Resident charges to CICL
• Provide technical support for the Nurse Call system as well as the telephone and computer systems
• Assist in designating and maintaining all facility fobs and keys
• Update resource and contact information of Residents to ensure timely, friendly and informative response to Residents and visitors
• Assist in problem-solving staff scheduling issues
• Assist in maintaining efficient filing systems in accordance with government standards
• Assist in ensuring accurate maintenance of Petty Cash and Resident Trust transactions
• Assist in preparation and documentation of meetings

Competencies Required:

• Administrative Duties
• Job Knowledge
• Job Performance
• Job Productivity
• Initiative
• Dependability
• Resourcefulness
• Teamwork
• Openness and Adaptability
• Communication Skills
• Excellent English skills - both verbal and written

Education and Experience Requirements

• A minimum 1 years administrative experience
• Formal education of either administrative or medical office assistant
• Proficiency in using Microsoft Office programs
• Previous scheduling knowledge an asset
• Knowledge of general office practices
• Scheduling experience would be considered an asset

We thank all applicants for their interest, however only those selected for an interview will be contacted.

We have a communicable disease vaccination requirement.

Job Type: Part-time

Pay: $20.31-$21.80 per hour

Benefits:

• Discounted or free food
• On-site parking
• Paid time off

Education:

• AEC / DEP or Skilled Trade Certificate (required)

Experience:

• administrative assistant: 1 year (required)

Work Location: In person