Accounts Payable

Job Description

Company Description
Founded in 1995, Promation is a leading integrator and manufacturer of high-quality tooling, automation, and robotic systems in Oakville, Ontario. We deliver custom equipment and turnkey systems globally, from assembly to vision inspection systems, to provide the best automation solutions. Our dedicated team of PLC designers and engineering professionals ensure top-notch products and services, supported by the Nuclear, Automation, and Industrial divisions.

Role Description
The Accounts Payable & Receivable Clerk will play a supporting role in the accounting department's responsibilities as it relates to the company's financial operations and reporting. This role is responsible for maintaining accurate financial records, processing transactions, and assisting with basic accounting functions to ensure the organization's financial operations run smoothly.

Core Duties & Responsibilities
Enter and process AP invoices accurately and in a timely manner
Perform purchase order (PO) matching with invoicing and resolve discrepancies with procurement
Save and maintain invoice records and supporting documentation
Process vendor credit notes
Set up new vendors and new customers in the accounting system
Verify vendor statements and investigate variances
Send remittance advice to vendors
Process employee expenses
Match credit card receipts to statements
Process AR invoices, customer billing, and inquiries
Prepare and send weekly AR aging reports to customers to address past-due invoices and ensure timely collections
Process customer credit notes as require
Maintain accurate invoicing records and spreadsheets
Deposit checks and perform GRNI, invoice, and account reconciliations
Maintain insurance, WSIB, and financial records in compliance with company policies
Respond to internal and external inquiries regarding billing and payments
Support month-end and year-end closing activities as well as audit related requests/activities
Perform general administrative duties related to accounting functions

Qualifications
Diploma or Degree in Accounting, Finance, or a related field.
Minimum of 2-5 years of accounting/finance experience
Previous experience in AP/AR or general accounting is an asset
Experience in a project-based, manufacturing, engineering, automation environment preferred
Understanding of accounting principles and financial procedures.
Proficiency in Microsoft Excel and accounting/ERP systems (e.g., Epicor).
Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet tight deadlines.
Ability to handle confidential information responsibly.
Good communication and interpersonal skills

What We Offer:
Competitive salary and benefits package.
Participation in our Retirement Saving Plan & Deferred Profit-Sharing Plan.
Ongoing opportunities for professional growth and development.
Exciting and unique projects to grow and develop your career
A flexible and supportive work environment.

This job posting is for an active, existing vacancy within our organization. We are an Equal Opportunity Employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, colour, religious creed, ethnic origin, disability, or any other characteristic protected by federal, provincial, or local law.

If you require a reasonable accommodation for any part of the employment process, please contact us and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.

Salary range: $40,000 - $55,000