Transactions, Analyst

Job Description

We are one of the first work-from-anywhere companies with 2,000+ team members utilizing our virtual office called eXp world. This role is work-from-anywhere in Alberta, Canada.

Please note: This is a temporary 12 months contract opportunity.**

Who is eXp?

Doing the audacious is part of eXp Realty's DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things.

Come join us at eXp Realty – a 8x Glassdoor Best Places to Work organization

What you will do:

Coordinating the flow of documentation from agent to the office, and onward to the solicitors and other real estate companies involved in the contract. It requires maximum attention to detail and high organizational skills. This person must give high attention to the details of the contract and the flow of information. eXp Realty is an extremely fast paced environment and candidates must be extremely organized and able to manage their time efficiently. A self-starter, extremely thorough, has a need to complete tasks, is able to connect with all personalities, has an accommodating, supportive attitude, finds amicable solutions, doesn't take risks, follows procedures and policies, and is non-confrontational. Must have strong attention to detail, and enjoy working with facts, figures and systems, has the ability to work in front of a computer screen for extended periods of time and prefers a team setting. Strong verbal skills, listens well and gets through the company paperwork accurately, quickly and is very organized. This person is calm under pressure.

Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary
Review Contracts and accompanying docs in Skyslope, perform data entry into BackOffice, calculate commissions accurately, verify MLS data
Process all types of transactions, including but not limited to: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations
Request further documentation from agents when necessary by marking the item as Required in Skyslope
Confirm that all required documentation is in Skyslope before closing
Follow-up with agents when paperwork is missing. Escalate to a managing broker when necessary
Generate Trade Records and provide a copy to the agent
Ensures Deposit info entered in BackOffice is accurate and that the clients funds have been deposited into the trust account on time
Convey accurate instructions/invoices and accompanying paperwork to solicitors and outside brokerages in a timely manner
Report outstanding issues to the Provincial Transaction Team Lead
Follow all procedures as outlined by the Team Lead
Maintaining personal and central conveyance emails, responding to agents, staff and external inquiries in a timely and professional manner
Ensures files have final sign off by Provincial Administrator Broker, if applicable
Communicate with the payouts department to facilitate funds being sent to lawyers and commissions being releasable to agents and outside brokerages
Attends: Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and Monthly Training Sessions with the Transaction Team

How will you grab our attention:

High School Diploma/GED required
2+ years of experience in real estate transactions processing required
Computer experience essential
Legal Real Estate conveyancing experience strongly preferred
Basic knowledge of the Canadian Real Estate Transaction requirements & provincial processes
Knowledge of Google suite, LoneWolf and Skyslope
Must be responsible, dependable and trustworthy
Task-oriented, organized, pays attention to details, follows systems, team-worker
Ability to build relationships with Agents, Lawyers, Notaries, Managing Brokers
Works well under time restraints and in a fast paced environment
Remain adaptable and willing to help out where needed when the designated board is changed or the range expanded by the Team Lead or Transaction Manager
Able to carry upwards of transactions within the process
Ability to process a minimum of 35 new deals per week within their assigned board(s). This amount will fluctuate as per the Team Lead's instructions, depending on the current volume of transactions being uploaded into the system

If you think you'd make a great match for this position but don't meet all the requirements, we would still encourage you to apply

What eXp Canada provides:

Medical, Dental, Vision, Long-Term Disability
Life Insurance and AD&D
Subscription to Calm and Vitality Wellness Programs
Paid Vacation
Paid Holidays
Up to 4 Paid Personal Days
5 Paid Sick Days
One time stock option
$20/pay cheque for the first two pays of the month for your mobile phone/internet
RRSP employer match will be available in the near future
Work from anywhere
Amazing company culture
And more..

EEO Statement:

eXp Realty and its affiliated companies are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability or any other characteristic protected by law.