Trademark Administrator | 15-Month Contract

Job Description

Trademark Administrator | 15-Month Contract

Job Description

Posted Tuesday, March 17, 2026 at 4:00 AM

What We Do.

Smart & Biggar is Canada's largest firm specializing exclusively in intellectual property (IP) and technology law, with offices in Ottawa, Toronto, Montreal, Vancouver, Calgary, and the Waterloo Region. With over 125 years of experience, we are recognized as Canada’s leader in IP and technology law, serving an exceptional international clientele. We are committed to hiring diverse individuals who represent the best talent in the field.

We are part of the IPH Group. IPH is the Asia Pacific’s leading intellectual property services group, comprising a network of member firms working in eight IP jurisdictions and servicing more than 25 countries. The group includes leading IP firms AJ Park, Griffith Hack, Pizzeys, ROBIC, Spruson & Ferguson and Smart & Biggar. IPH employs across Australia, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, Thailand, and Canada.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

We are currently looking for an IP Administrator to join our Trademark group on a contract basis. In this role you will perform a variety of trademark prosecution tasks and administrative duties in support of our national trademark practice.

This role will fill an existing vacancy.

Responsibilities.

• File responses to office actions, including revision of application and all relevant follow through correspondences


• Respond to client inquiries


• Other duties may be assigned or amended as required

Qualifications, competencies and experience.

• Office Administration, Legal Assistant or Paralegal diploma, or relevant combination of education and work experience


• 2+ years of relevant Trademark experience in an office or law firm environment


• Excellent interpersonal and communication skills, including the ability to deal directly with clients


• Excellent attention to detail, and is highly organized and proactive


• Experience using MS Office and has the ability to learn new software quickly


• Ability to manage multiple priorities and work in a fast-paced and ever-changing work environment

Compensation.

The base salary for this role will be positioned between $63,000 - $77,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

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Our recruitment process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. These tools do not make the final decisions. All decisions related to screening, interviewing and selection are made by our Talent Acquisition and hiring teams.

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Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.
We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.