Senior Proposal Coordinator

Job Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role Description

As a Senior Proposal Coordinator, you will be an integral part of diverse project teams and will work with different departments and specializations within the firm. Working with senior leadership, you will assist with determining projects to pursue and put together proposal responses that align with Arcadis’ strategic plan. The successful candidate will be a proactive, collaborative team player with great attention to detail and the ability to follow and improve process.

Role accountabilities

• Pursuit and capture planning / strategy development and implementation (in partnership and collaboration with Pursuit Leaders as part of a pursuit team)


• Participate in client account planning and regional strategy efforts


• Manage development of comprehensive capture plans; develop and track action items and schedules to execute the plan


• Manage implementation of action plans to ensure the team is focused and engaged to increase win probability in advance of the RFP


• Develop and communicate effective win strategies and creates storyboards


• Conduct market research and analysis on opportunities, clients, projects and competitors


• Support strategy, preparation and content development for key positioning/client meetings and events


• Proactively manage prequalification process and tracks targeted procurements

Proposal / Interview Phase

• Serve as Senior Proposal Coordinator from kick-off meeting throughout the entire proposal development and interview preparation process, while complying with all RFP requirements, ensuring client needs are addressed and key messages are implemented (leveraging support from proposal coordinators and graphic designers)


• Write new text and/or tailors existing materials, interview staff/technical experts, incorporate win strategy/capture plan information into text, meet RFP requirements, edit content from other writers, and provide the most competitive RFP responses


• Support the interview preparation process


• Attend client pre-proposal and debrief meetings; share lessons learned and best practices across teams


• Track and organize debrief feedback and competitor proposals

Other Responsibilities

• Support proactive pipeline management efforts in Oracle Sales Cloud


• Lead proactive management of regional project and staff resume data with support from coordinators


• Work with corporate Marketing/Communications group to support general marketing campaign and branding efforts (ie award submittals, client events, white paper/presentation development, events/conferences and public relations efforts, etc)

Qualifications and Experience

• You will have minimum five years’ experience in the AEC Industry


• Demonstrable track record of successful impact on pursuits


• Post-Secondary Degree in English, Marketing, Communications, or other relevant discipline


• Excellent commercial awareness and organizational understanding


• Proficiency in using relevant software and systems

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $78,000 - $97,500. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

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