Senior Portfolio Administrator

Full Time
  • Full Time
  • Toronto

Guardian Capital Advisors LP


The Senior Portfolio Administrator will be responsible for various client reporting responsibilities as well as providing support to four client portfolio managers in Toronto and multiple external advisors. The Portfolio Administrator will work with the Portfolio Analysts, Portfolio Administrators, and the Toronto staff.


  • Providing the day-to-day administration support;
  • Working with the Toronto Portfolio Administrators and Toronto staff to ensure work is being done for the Client Portfolio Managers in Toronto;
  • Preparing and administering GCA and custodian new account documentation, client contracts, change requests, re-documentation and transfers;
  • Managing and administering the existing book of business on behalf of one or more client portfolio managers;
  • Maintaining client records on the CRM system to ensure data is accurate, current and complete;
  • Liaising with operations staff and the custodian to follow-up with the new account process;
  • Supporting portfolio managers and referring advisors;
  • Preparing regular reports and client presentations to assist portfolio managers;
  • Processing cheques, EFTs, client withdrawal requests, journals and donations;
  • Preparing and distributing quarterly statements and year-end tax reporting packages;
  • Reviewing tax installments, scheduled contributions/withdrawals, RIF/LIF payments, RESP grants, and management fees; and
  • Fulfilling ad-hoc requests from portfolio managers and referring advisors; and
  • Assisting in other client administration tasks that may be required.


  • University degree, preferably in business, finance or economics
  • 7+ years of investment administration experience, especially dealing with clients and referring agents
  • Advanced skills and experience with Salesforce preferred
  • Successful completion of the Canadian Securities Course preferred
  • Proven ability to manage your own work load and facilitate task management amongst a team
  • Impeccable time-management and interpersonal skills, and the ability to consistently meet deadlines
  • Strong client support experience to the level where you can anticipate client needs and requirements
  • Ability to show initiative and problem-solve
  • Ability to multi-task and maintain confidentiality
  • Ability to work independently as well as within a team environment
  • Continuous desire to develop one’s self
  • Excellent written and verbal communication skills
  • Excellent knowledge of Microsoft Word, Excel and Powerpoint


  • Commensurate with experience


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