Senior Administrative Assistant

Full Time

Undisclosed

Our client located in Mississauga , seeks a dedicated professional who is seasoned in the administrative field. The successful candidate will be responsible for developing intra-office communication protocols, streamlining administrative procedures, office inventory control, office staff supervision, and task delegation for the President.

The successful candidate must be an energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Good project management skills. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Responsibilities:

  • Point person for office maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • Organize and schedule meetings and appointments
  • Partner with HR to maintain office policies as necessary and manage vacation/sick day trackers for all management staff
  • Organize office operations and procedures
  • Oversee the IT 3rd party contracts and ensure all office equipment is available for new and existing employees
  • Manage relationships with office vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time and on budget
  • Manage contract and price negotiations with office vendors, service providers, and office lease
  • Responsible for creating PowerPoint and other presentations to support company President and Executive team
  • Manage executives’ schedules, calendars, and appointments
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored


Requirements

  • Minimum of 5 years experience supporting a President, executive team members
  • 5 years experience in office management, administrative, or assistant experience
  • 5 years experience in managing executives’ schedules, calendars, and appointments
  • Previous management of lease and utility agreements
  • Advanced Microsoft skills, particularly with word and Power Point
  • Excellent English proficiency written and spoken
  • 3 years experience in designing and implementing filing systems and ensure they are maintained and current

If this role is your passion and excites you, please apply.

Source

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