Receptionist/Admin Assistant

Job Description

Job Description: 

The receptionist/administrative assistant greets and directs clients/visitors in person and over the phone. They also provide administrative support to the lawyers and director to meet the operational needs of the firm. 

Responsibilities: 

*Greet in-person visitors; answer, screen and refer incoming calls accordingly. 

*Maintain safe and clean reception, kitchen and boardroom areas. 

*Manage new client phone intakes. 

*Book institutional client calls/visits. 

*Manage boardroom scheduling. 

*Compile hard copy materials. 

*Coordinate courier pick-ups/deliveries; check mailbox and process deliveries. 

*Assist with management of office supply inventory and liaise with director regarding company needs. 

*Attend Canada Post, as required. 

*Assist director and associate lawyers, as needed. 

Qualifications: 

Excellent verbal and written communication, customer-focused, organized, handles pressure well, effective time-management, professionalism, technical skills (Microsoft Office, Adobe Pro, Mac iOS).

Assets:

Knowledge of criminal court procedure (Court of Appeal, Ontario/Superior Court), knowledge of Legal Aid Ontario administration, and/or familiarity with Cosmolex and Case Centre.

Please apply by sending a cover letter and resume by email to erin@savards.ca by February 23, 2026. We are committed to employment equity and encourage applications from members of equity-deserving groups.