Job Description
Job Description: Real Estate Legal Assistant
Are you ready to play a pivotal role in the fast-paced world of real estate law? At PassGo Real Estate Law, we're looking for a detail-oriented and proactive Real Estate Legal Assistant to join our dynamic team. In this role, you'll be at the heart of the action creating critical documents, approving funding, and ensuring seamless closings for our clients. You'll be the go-to expert for managing the quality and timing of transactions, tackling challenges head-on, and delivering an exceptional client experience. If you thrive in a collaborative environment and love the satisfaction of seeing deals close on time, this is the opportunity for you
About PassGo Real Estate Law
At PassGo Real Estate Law, we're on a mission to streamline real estate transactions so our clients can close with ease and confidence. Our vision is to be the most trusted name in real estate law. We strive to set the standard for excellence in the industry, building lasting relationships with our clients and partners while fostering a culture of trust, transparency, and innovation.
What it means to be a PassGo Employee
Being a PassGo employee means redefining the real estate transaction experience. We prioritize client satisfaction over outdated methods, streamlining processes to deliver exceptional results. Our team sets high standards for both work quality and the client experience. If you're looking for professional growth and a meaningful challenge, PassGo is the place to be.
Key Objectives
As a Real Estate Legal Assistant at PassGo, you'll be responsible for:
- Preparing real estate documents for residential purchase, sale, and mortgage transactions in Alberta.
- Meeting requirements for lender approval for mortgage funding.
- Addressing any issues that arise on closing day, seeking the supervising lawyer's confirmation on the course of action if necessary.
- Sending out funds and reporting to lenders and clients.
- Preparing and sending documents for registration at the Land Title Office.
- Contributing to feedback and implementation of process improvements.
Competencies
The ideal candidate will have:
- Experience in completing residential purchase, sale, and refinancing transactions involving single-family dwellings, condos, leasehold property, vacant land, and mobile homes in Alberta.
- Managed transactions involving a range of buyers and sellers, including corporations, attorneys, administrators, and executors.
- Primary utilized a real estate conveyancing platform for document preparation. Knowledge of Lawyer Done Deal and/or Prolegis is considered an asset.
- Competency in analyzing land title searches, identifying permitted and unpermitted encumbrances, and various types of registered charges on title.
- Proficiency in preparing mortgage documents for all types of lenders, including institutional, monoline, and private lenders.
- The ability to prepare mortgages and submit funding requests through Unity, Lender Centre, and Lender Lawyer Connect (LLC).
- Knowledge of land titles and lender requirements for virtual signings.
- Capability in handling PDFs, including extracting and merging documents.
- Confidence in reviewing vendor trust packages to identify and resolve issues related to undertakings, statement of adjustments, and land title documents.
- The capability to manage common transaction issues, such as late closings and cleaning/repair concerns, with minimal lawyer supervision.
Education and Experience
- At least 2 years of full-time experience in Alberta completing purchase, sale, and refinance transactions.
- Able to manage a file load of 30+ transactions per month.
Benefits of Joining PassGo Real Estate Law
- A forward-thinking workplace that is continuously working to make your job easier and more efficient with innovative technology and ongoing process analysis.
- A supportive team environment with dedicated intake, due diligence, accounting, and final reporting staff.
- Comprehensive health, dental, long-term, and short-term disability benefits.
- Opportunities for commissions and bonuses.
- Free parking at our South Calgary location.
Ready to Join Us?
If you're passionate about real estate law and want to be part of a team that values precision, collaboration, and client satisfaction, we'd love to hear from you Apply today to take the next step in your career with PassGo Real Estate Law.
If you're serious about this opportunity, send your resume directly to We can't wait to hear from you
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site gym
- On-site parking
Application question(s):
- You have at least 2 years of experience as a real estate legal assistant in Alberta.
Work Location: In person