Purchasing Coordinator

Full Time

New Directions Aromatics

Purchasing Coordinator


Job Description:

New Directions Aromatics Inc. is a preferred wholesale supplier of essential/carrier oils, cosmetic bases, and natural raw materials to many leading brand-name manufacturers as well as start-up companies in the cosmetics, lifestyle, and health and beauty sectors. With over 900 products and an extensive focus on all-natural and organic materials, NDA is a true leader in this space.

Purchasing is a critical function in the success of the company. The Purchasing Coordinator will support the purchasing team by managing the procurement of specific products from assigned suppliers. We are looking for a candidate who has strong communication, analytical skills, and attention to detail.


Job Responsibilities:

  • Understand and track on-going demand requirements for assigned products/suppliers and create RFQs to ensure adequate supply that also meets the company’s inventory and procurement policies and targets
  • Engage assigned suppliers for pre-purchase samples and RFQs, coordinate the testing and approval of samples with Q&A, and select winning RFQ based on provided response and key supporting factors
  • Gather multiple quotations for shipments and select best option for the company
  • Create and issue POs for selected winning RFQs and manage key PO data such as ETD/ETA during the full lead time cycle of PO (issue to receipt)
  • Collaborate with customs broker and forwarding agents/ brokers on incoming or outgoing (return) shipments including managing all required documentation and costs
  • Issue and coordinate delivery schedules for incoming shipments with receiving department, inventory, warehouse and QA
  • Prepare samples of products for evaluation and perform the initial sense test
  • Verify invoices and compare with PO and approved quotations; Confirms bank details with vendors / suppliers
  • Assist other departments (Q&A, Regulatory, R&D, etc.) with any issues/topics related to your assigned products/suppliers
  • Assist purchasing team and broader NDA management team with any urgent matters, various projects and tasks that may come up

Job Skills & Qualifications:

  • Critical thinking and excellent problem-solving skills
  • Must have a proactive working style with a strong sense of ownership and urgency
  • Must display a positive, friendly attitude with a genuine interest in contributing within a team-driven environment
  • Ability to organize and prioritize work for timely completion
  • Effective communication skills, both verbally and in writing
  • Able and willing to maintain strict level of confidentiality regarding laboratory results and records
  • Proficient in all functions of Microsoft Office Suite
  • College diploma/degree preferably in material management/supply chain
  • Minimum 1-2 year of supply chain or purchasing agent experience is required. ONLY CANDIDATES WITH SUPPLY CHAIN OR PURCHASING EXPERIENCE WILL BE CONSIDERED.

Salary: $50,000/annum

What we Offer:

  • Business casual attire
  • Medical & Dental
  • Life Insurance & AD&D
  • Work/Life Balance
  • Vacation & other PTO
  • Training and development opportunities


To apply, please visit the following URL: