Project Coordinator

Job Description

Major Responsibilities

• Contributes and supports procurement and contract management processes under the guidance of the project lead in collaboration with procurement and contract management teams (preparing and managing procurement documents, evaluation criteria, vendor communications, etc.)


• Coordinates meetings, supports preparation of agendas and presentations, takes minutes as requested, and conducts follow‑up on action items to ensure milestones are met.


• Supports maintaining accurate project schedules, coordinates tracking of projects, tasks, timelines, and deliverables.


• Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies.


• Coordinates TRCA and other agreements and permissions required for projects and related approvals.

What will you need to succeed

Education

• Post‑secondary diploma or degree in Business Administration, Project Management, Procurement, or a related field.


• Valid Ontario Class G2 driver’s licence.

Experience

• 2+ years of experience providing project coordination, procurement support, or contract administration.

Knowledge, Skills, and Abilities (Competencies)

• Excellent organization skills, both in‑office and virtual files/share office spaces.


• Sound customer service orientation.


• Strong verbal and written communication skills.


• Understanding and application of basic mathematical functions (adding, subtracting, measuring, money computation).


• Demonstrated ability to prepare consultant/supplier terms of reference and procurement documents.


• Ability to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct).


• Ability to communicate effectively with tact and courtesy.


• Ability to self‑manage workload and prioritize tasks in a frequently fluctuating workload and multiple deadlines.


• Proficiency in MS Office suite including online software such as MS Teams, WebEx, and SharePoint; proficiency using scheduling/project management software and electronic bidding systems (e.g., bids & tenders).

What TRCA has to offer you

• You will have the opportunity to make a positive impact on preserving and protecting nature while maintaining a balance between the natural environment and built environment.


• Working with experts within our field, you will join a team of colleagues committed to TRCA’s core values: integrity, collaboration, accountability, respect, and excellence (icare).


• You will be part of a diverse and inclusive organization that makes a positive difference in the communities we serve.


• Fosters high performance and collaborative teams.


• Provides continuous learning and development opportunities.


• Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).


• Pregnancy & Parental Leave Top‑Up Program.


• Provides unique TRCA Perks.


• Provides flexible work arrangements in accordance with organizational policy and operational requirements; however, they are not guaranteed and are subject to approval.


• Offers potential for career growth and advancement.