Office Manager

Full Time
  • Full Time
  • Toronto

Compensation Governance Partners



What is the opportunity?

We are a boutique consulting firm, specializing in executive compensation governance, located in the heart of the financial district. As a full-time member of the team, you are responsible for the operations of the whole organization, by supporting the needs of the entire office staff and contributing to driving sustainable growth. No day is ever the same.

This role offers a hybrid work arrangement.


What do you need to succeed?

We are looking for a clever and resourceful individual who enjoys working in a fast-paced and stimulating environment. You are a team player with a professional demeanour that allows you to seamlessly interact with our clients and service providers. You are also flexible and willing to work on a variety of tasks including administrative support, client relationship management, recruitment, marketing and day-to-day office life. By necessity, technology should come easily to you (proficiency in MS Office particularly Excel) and your communication skills (writing, reading, and speaking) are excellent.

What’s in it for you?

  • Evolving responsibilities as the organization grows 
  • Opportunity to be a valuable member of a dynamic team
  • Comprehensive compensation including benefits
  • Interesting, complex work that makes a difference
  • A collaborative culture that recognizes innovative business ideas

What will you do?


Operations

  • Provide administrative support to all professional staff
  • Schedule external client meetings with senior executives and internal meetings with professional staff
  • Maintain client lists, monthly sales, and revenue reporting
  • Generate and send invoices (QuickBooks), and follow up on outstanding payments
  • As the organization grows, source and implement new systems (e.g., CRM, ERP)
  • Develop and maintain the firm’s organizational and filing systems, both electronic (MS Office and SharePoint) and manual
  • Coordinate and plan in-house or off-site activities (e.g., firm meetings, celebrations, and conferences)
  • Manage Central Inbox (Voicemail and Email)
  • Final preparation and review of outgoing documents to ensure compliance with firm quality standards
  • Maintain the office condition (supplies, equipment, errands) and arrange necessary repairs
  • Other duties and tasks as may be required from time to time


Human Resources

  • Run the recruitment process & co-op/internship program, (this covers posting positions on school job boards, social media sites, collecting resumes, setting up interviews, preparing and extending employment offers, completing new hire paperwork and conducting background checks)
  • Onboard newly hired employees (desk assignment, phone, deploy laptop & security card)
  • Monitor and manage office vacation scheduler
  • Codify HR and office policies and practices


Marketing

  • Work with internal stakeholders to ensure marketing plans are executed and delivered on time
  • Upload engaging content to various online platforms (e.g., Company website, LinkedIn)

What skills do you need?


  • Proven knowledge and experience as an Office Administrator, Office Assistant, or relevant role
  • High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and researching skills, comfort working or learning new technology/systems
  • Superior organizational skills specifically around calendar management, scheduling, and planning
  • Strong interpersonal relationship skills in working effectively with external clients and various levels of staff, including ability to work as a team member
  • Sound judgement in decision making and strong problem-solving skills
  • Anticipate the needs of the professional staff and flag questions or opportunities before issues arise
  • Demonstrate initiative and a positive attitude
  • Exceptional attention to detail and multitasking abilities
  • High degree of professionalism / excellent communication and interpersonal skills
  • BBA/BSc/BA with experience in office administration, business or relevant field is preferred
  • Experience with accounting software (e.g. Quickbooks) would be an asset


To Apply?

Please send a resume, and cover letter to info@compgovpartners.com with the subject line: Office Manager. The application deadline is March 30, 2024

We thank you for your interest. Only those selected for further screening or an interview will be contacted.


Source

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