Office Administrator/Receptionist

Job Description

Job Summary

Busy CNC Manufacturing Facility in Whitby, Ontario is seeking a full-time Office Administrator/Receptionist. Opportunity to move up the pay scale as skills are proven. We are a numbers-driven, specialized machine shop so your math and accounting skills are essential. You embrace multi-tasking and working with numbers. Your computer skills are up-to-date and you love a fast-paced work environment. General accounting knowledge is valued. You will be handling customer calls, invoicing, accounts receivables/payables, job documentation, purchasing, and quality records. Joint Health & Safety Committee (JHSC) training is a bonus, but not essential. If job performance is exemplary, salary will be adjusted to support your performance.

Responsibilities

• Greet visitors, answer phone calls, and direct calls with professional phone etiquette.
• Oversee vendor management by coordinating orders, services, and supplies to maintain seamless shop operations.
• Handle administrative tasks including filing, data entry, bookkeeping, and maintaining accurate records using accounting software
• Organizing, filing and controlling all job documentation and maintaining quality records.
• Support human resources functions such as onboarding new staff, maintaining personnel files.
• Supervise office supplies inventory and oversee office maintenance to create a clean, organized environment conducive to work.

Qualifications

• Math Skills an asset
• Post-secondary education
• Proven experience in office administration or clerical roles.
• Strong organizational skills with the ability to manage multiple priorities efficiently with attention to detail in a busy, fast-paced environment.
• High proficiency in Microsoft Work, Excel, etc..
• Ability to maintain a positive attitude while working effectively under occasionally hectic working conditions.
• Excellent communication skills - written and oral.
• Awareness of ISO9001 is an asset but not required.
• Strong work ethic, sense or responsibility with the ability to work independently. Join us to be at the heart of our organization's success This role offers an energetic environment where your organizational talents will shine while supporting a collaborative team dedicated to excellence in every task. While we appreciate all interest, please do not contact the office. All applicants are to apply on-line. Prospective candidates only will be contacted by phone. Selected candidates will be invited to meet with our company for an interview. Position start date: Immediate

Job Type: Full-time

Pay: $22.50-$25.00 per hour

Expected hours: 36 – 40 per week

Work Location: In person