Junior Purchasing Consultant

Job Description

Purchasing Services

Financial Services

Position number: 15020

Date posted: February 24, 2026

Advertised until: March 3, 2026

Job details

Junior Purchasing Consultant - Buyer 1 (AESES)

Existing Regular Continuing Full-Time (Budget Funded)

Full-time:

Yes

Permanent:

Yes

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary:

$26.62 to $36.41 per hour ($48,448.40 to $66,266.20 per annum)

Expected Start Date

March 30, 2026

Trial/Probation period:

840 hours worked

For more information please contact: Gennaro Pellegrino, Manager, Procurement Services -

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

• Completion of at least one module and two interactive workshops in Supply Chain Canada (SCC) Supply Chain Management Professional (SCMP) Designation program is required.
• Enrollment in SCC's SCMP Designation program is preferred.
• Post-secondary education in a related discipline (e.g. SCC's Supply Management Training (SMT) program, Commerce, Business Administration) is an asset.

EXPERIENCE:

• 4 years junior buyer/purchasing experience is required.
• Experience with the technical functionality of an eProcurement system (preferably SAP Ariba) is required.
• Experience in the public sector procurement environment is preferred.
• Experience in RFP/RFQ/RFT development is preferred.
• Experience in category management and strategic sourcing is preferred.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Must have good command of the English language and general knowledge of Purchasing management concepts and general business terminology.
• Must have good understanding of competitive bidding process/law, trade agreements and contract law.
• Must pay attention to detail and utilize/administer financial and other data with accuracy.
• Must have excellent customer service skills and phone manner/etiquette.
• Must have good written communication skills with ability to draft clear, concise and accurate documents.
• Must have good interpersonal skills with ability to communicate effectively with all levels of staff and public in a diplomatic, firm but tactful manner.
• Must have good time management and organizational skills with the ability to prioritize and manage competing tasks independently with a high level of initiative.
• Must have good analytical skills with ability to assess data with detailed accuracy, in order to exercise good judgement and make decisive recommendations.
• Must be skilled in the use of a computer and Microsoft Office Software (Excel, Word, and Outlook) and Purchasing software, with the ability to learn new software quickly and efficiently.
• Must work well in a team environment.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

• Ethical conduct is required.
• Must be able to adapt to an ever-changing environment.
• Good knowledge of university policy and procedures is an asset.
• Proficiency with university purchasing management and e-procurement software program (Banner Finance and SAP Ariba) is preferred.)

Key responsibilities

Reporting to the Category Lead, this position is a buyer supporting overall University of Manitoba acquisitions. This includes competitive bidding, awarding of contracts, approval of change orders, analysis of category spend, sourcing events to save costs and the management of suppliers.

• Under guidance of the Category Lead, develop competitions for bidding such as request for quotations, proposals, tenders.
• Identify potential sources of supply to stimulate competition.
• Coordinate the distribution of competition and addenda documents as necessary.
• Provide proof for review for any public documents.
• Provide report of postings to supervisor for information.
• Recommend supplier and product/service sourcing, evaluation and selection of low compliant bidder or scored best value bidder.
• Recommend alternative terms and conditions of tenders and contractual agreements.
• Develop terms and conditions of tenders and contractual agreements under supervisor's guidance.
• Place EPIC Purchase Orders and / or Contracts, including data entry for authorization by supervisor.
• Negotiate with suppliers with supervisor guidance.
• Review justifications to purchase other than low bid, submitted by departments and recommends to supervisor if acceptable or not.
• Maintain project status spreadsheet for monthly activity reports to senior administrative council and other financial services departmental reporting.
• When required complete data entry into the Financial Services computerized purchasing system EPIC.
• Reviews and assesses EPIC purchase and contracts.
• Retrieve information from the Financial Services/ systems and analyze management reports generated by the system.
• Participates in category related meetings on and off campus locations.
• Keeping up to date with purchasing methods, new products, technologies etc. through trade journals, professional development courses and seminars, trade shows, supplier meetings and visits, networking through Supply Chain Canada, etc.
• Authorize all team related PO's.
• Assign low dollar purchase orders and contracts to a Purchasing Assistant where applicable.
• Provide appropriate coverage for the Category Team in periods of absence or vacation.
• Promote a respectful work environment
• Works with other purchasing teams, financial services departments and as a member representing Purchasing Services in cross function teams to analyze and recommend improved processes within the university.
• May be required to work either at Fort Garry Campus or the Bannatyne Campus, intermittently or permanently.
• Develop competitions for bidding such as request for quotations, proposals, and/or construction tenders.
• Identify potential sources of supply to stimulate competition.
• Coordinate the distribution of competition and addenda documents as necessary.
• Supplier & product/service sourcing, evaluation and selection of low compliant bidder or scored best value bidder.
• Develop terms and conditions of tenders and contractual agreements.
• Liaise with internal units for authorization of expenditures as applicable to programs / source of funding before awarding contract.
• Authorize and place EPIC Purchase Orders and contracts.
• Supplier negotiations under guidance.
• Review justifications to purchase other than low bid, submitted by departments and determine if acceptable or not.
• Consult, support and remain focused on Purchasing Services mission and strategic plan.
• Under the direction of the supervisor, collection of spend data from EPIC, Banner, Purchasing Card, etc.
• Prepare reports: activity, savings, spend, supplier performance, internal team KPI's etc., for supervisor, as requested.
• Review Change Orders/Amendments for compliance with contractual agreements.
• Advise supervisor of activity via buyer activity report.
• Provide support to Category's programs and processes.
• Perform other related duties as assigned or required.

Additional information

Purchasing Services is staffed by employees from the Fort Garry Campus and is organized by Category Management Teams for procurement and strategic sourcing in four main Supply and Services Categories: Construction and Renovation - This team primarily supports the Physical Plant unit, which is responsible for planning, design, construction, operation and maintenance of the two campuses as well as satellite stations. The staff work closely with an Architectural & Engineering Services team on RFTs and contracts for capital projects of various scope and complexity related to renovation, renewal, and modernization of UM buildings, roads, and other infrastructure, using market-driven designers and contractors. Research and Sciences - This team primarily supports the University's research enterprise made up of faculty, postdoctoral fellows, students and research technicians as they uncover the full potential of partnerships and innovations created through global research initiatives. The staff work closely with areas such as the Office of Research Services, the Rady Faculty of Health Sciences, and the Centre for Global Public Health. The majority of work is focused on RFPs and RFQs for Principal Investigators purchasing scientific equipment and/or services to fulfill funding grants and research contracts, as well as the procurement of medical and dental equipment and supplies. Information Technology - This team primarily supports the Information Services and Technology unit in providing infrastructure, solutions and services across the university in teaching, learning, research, administrative and community service endeavours. The staff work primarily on RFPs and RFQs related to IT areas such as classroom services and media production (audio/visual), technology support (computers, printers, mobile devices), communications (email, internet, network, telephone), enterprise applications (development, consulting, upgrades, hosting, database support, application support), information security, research computing, teaching & learning, and website management/support. Operating & General - This team primarily supports the Operations and Maintenance team (within the Physical Plant unit) on ongoing maintenance, upgrades and monitoring of all campus infrastructure and grounds (i.e. janitorial supplies, electrical/plumbing supplies, snow clearing services). In addition, the staff work closely with other units on RFPs and RFQs to procure a wide variety of goods and services that do not fall within the categories listed above - such as consulting services, secondments, transportation, customs, travel-related agreements, conferences, office supplies, books, printing, paper, photography, and furniture.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact or Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.