Human Resources Coordinator

Job Description

Rutherford Contracting is a leading construction company specializing in ICI Buildings, Site Development, Facilities Management and Construction Management. With a commitment to excellence and safety, we deliver high-quality projects to our clients.

We are currently seeking a highly organized and motivated
HR Coordinator
for a
12–18 month period
to cover a maternity leave, ensuring continuity for our team. The HR Coordinator will play a key role in supporting recruitment, employee relations, performance management, training initiatives, and HR reporting.

Key Responsibilities:

Recruitment & Onboarding

• Coordinate the full-cycle recruitment process, including drafting job descriptions, posting job openings, screening candidates, and participating in interviews.
• Partner with hiring managers to understand staffing needs and support selection decisions.
• Manage the onboarding process for new hires, including preparing employment documentation, conducting orientation sessions, and ensuring completion of required paperwork.
• Ensure a smooth and positive onboarding experience for all new employees.

Employee & Industrial Relations

• Serve as a primary point of contact for employee inquiries, providing guidance and support on HR policies and procedures.
• Assist in addressing employee relations matters promptly and professionally, ensuring fair and consistent resolution.
• Support investigations and documentation related to workplace concerns as required.

Performance Management

• Support the organization's performance management process, including coordinating performance reviews, goal setting, and development planning.
• Provide guidance to managers on performance-related matters.

Training & Development

• Identify organizational training needs and coordinate internal and external training programs.
• Assist in the development and delivery of training sessions related to safety, compliance, and professional development.
• Track and maintain training records and certifications.

HR Reporting & Recordkeeping

• Maintain accurate and up-to-date employee records, personnel files, and HR databases.
• Prepare HR reports and analyze metrics to identify trends and areas for improvement.
• Ensure compliance with employment legislation and company policies.

Provide general office support, including:

• Assist with ordering office lunch
• Plan/coordinate company social events
• Printer troubleshooting and coordination with IT or service providers.
• Ordering and maintaining office supply inventory.
• Ensure adequate paper supply in all copiers; order when stock is low
• Perform other administrative duties as assigned.

Requirements:

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum of 1-3 years of progressive HR experience, preferably within the construction industry.
• Strong knowledge of employment standards and HR best practices.
• Excellent interpersonal and communication skills.
• High level of discretion and professionalism when handling confidential information.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office and HRIS systems (BambooHR).

Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.