Events Assistant

Job Description

Important Information. Please read before applying for this position.

To be eligible for a summer student position with the City of Oshawa you must be currently enrolled in full-time studies at a community college or university and returning to full-time studies in the fall. Documentation from the school must be provided by the end of June indicating your intention to return to school at the end of the summer break in the current year. If this documentation is not received, you will be disqualified from the student employment program and will not be considered for future student employment opportunities.

The Events Assistant is an important component of the Economic Development workforce and is key to the successful coordination of events and community engagement. Students must commit to a full term of employment from Monday, April 20, 2026 up to and including Friday, September 4, 2026.

Student performance will be evaluated during the work term. Students employed in previous summers must reapply. Previous applicants or incumbents are not guaranteed an interview or employment from year to year.

Applications will be reviewed, and successful candidates are placed in a lottery. Those selected will proceed through the interview process.

We would like to thank all applicants. Please note that due to the volume of applications received only those selected for an interview will be contacted.

Reporting to the Supervisor, Events and Community Engagement, or designate, the Student Events Assistant will assist with the implementation of City of Oshawa events, City supported events, and community engagement programs. This includes programs and events such as: Community Clean Ups, Doors Open, Public Works Week, Indigenous Cultural Celebration, Peony Festival, Canada Day, Events in the Park, and Kars on King.

Responsibilities:

• Conduct research and analysis, and assist in the development and implementation of the following project areas: tourism strategy, event planning packages and resources, procedures, and user and participant surveys
• Provide administrative and logistics assistance for event meetings
• Assist with marketing and communication activities; provide support for event staff as necessary
• Provide event and program information via phone/email; receive applications, submissions, emails for events and community engagement initiatives
• Input and maintain data into Microsoft Office and other database software
• Perform general administrative duties, including photocopying, filing, and email correspondence
• Represent the City of Oshawa and the Department at events and when interacting with community groups, agencies, and the public
• Prepare and package materials for distribution; assist with event setup and teardown as required
• Support and demonstrate the City of Oshawa core values of Authenticity, Courage, and Trust
• Perform other duties as assigned

Requirements:

• Completion of a minimum of one (1) year post-secondary in event planning, tourism, or recreation and leisure studies
• Excellent customer service and interpersonal skills, with the ability to interact courteously with the public, community members, and colleagues while maintaining positive working relationships
• Advanced communication skills with the ability to understand and follow detailed instructions across a variety of work assignments
• Possess a valid Ontario Driver's Licence, minimum Class "G", in good standing, and have access to a vehicle for all shifts
• Available to work evenings and weekend shifts
• Ability to work in varied conditions, including indoor and outdoor work
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines while managing competing priorities
• Demonstrated creativity, enthusiasm, and a strong commitment to operating both independently and within a team environment
• Established skills in Microsoft Office applications and related software

As a condition of employment, the City of Oshawa will require successful candidates to provide a Criminal Records Check with Vulnerable Sector Search.