Event Specialist

Parkinson’s is a complex brain disease, and everyone’s Parkinson’s journey is different. More than 100,000 Canadians live with Parkinson’s and 30 more are diagnosed every day. There is currently no cure but, life with Parkinson’s is still possible.

At Parkinson Canada, people with Parkinson’s are at the centre of everything we do. Parkinson Canada is at an exciting time of transformation, where we are aiming to be the “go to” connector and guide for people living with Parkinson’s. We strive to inspire and empower people living with Parkinson’s to thrive through tailored programs, innovative research and raising the voice of Canadians impacted by Parkinson’s through our advocacy efforts.

If you want to make a positive impact on the lives of Canadians impacted by Parkinson’s, work with passionate, dedicated people where diversity and inclusion is celebrated and partner with great organizations that have the same goal then we look forward to meeting you!

Perks and Benefits:

We offer generous benefits including:

• Generous paid vacation time & float days
• Flex-time
• Summer Hours: Half days every Friday between Canada Day and Labour Day
• Paid Holiday Closures
• Half days the Friday before a statutory holiday Monday
• Comprehensive medical, primary care, dental, vision and mental health benefits
• Group RRSP Benefits

You will also have access to:

• Financial and legal advisors
• Career councilors
• Mental health professionals and resources

Job Overview

We are seeking a highly organized and collaborative Events Specialist to join our team for a 12-month term (with the possibility of transitioning to full-time permanent). This individual will play a crucial role in orchestrating and executing all aspects of non-fundraising events, facilitating connections, and strengthening the bonds that drive our collective success. If you are passionate about collaboration, creativity, and creating memorable experiences, we invite you to be a key player in shaping the success of our events at Parkinson Canada.

What You’ll Be Doing

Event Planning:

• Collaborate with internal teams to understand event objectives and requirements.
• Develop comprehensive event plans, including timelines, budgets, and resource allocation.
• Source and coordinate with vendors, negotiate contracts, and oversee services to ensure the seamless execution of events.
• Working with Marketing & Communications and Philanthropy, develop a consistent strategy, look, and feel for all Parkinson Canada events.

Logistics Management

• Manage all logistical aspects of events, including venue selection, transportation, catering, and audio-visual requirements.
• Coordinate travel and accommodation arrangements for attendees, speakers, and other participants.
• Develop contingency plans to address potential challenges and ensure smooth event operations.
• Set up processes to manage all communication materials used at events (ie. banners, signage)

Stakeholder Management

• Liaise with internal and external stakeholders to gather event requirements and expectations.
• Serve as the primary point of contact for all event-related inquiries and communications.
• Foster positive relationships with vendors, sponsors, and partners.

On-site Coordination

• Oversee on-site event execution, managing event staff and volunteers as needed.
• Address any issues or concerns that arise during events, ensuring prompt resolution.
• Ensure adherence to the event schedule and manage any last-minute changes effectively.

Post-Event Evaluation

• Collect and analyze feedback from participants to assess the success of events. Generate post-event reports highlighting key metrics and areas for improvement.
• Use insights to enhance future event planning and execution.

Qualifications

• Bachelor’s degree or diploma in Event Management, Hospitality, Marketing, or a related field.
• Proven experience as an Events Coordinator or in a similar role.
• Strong organizational and multitasking skills, with meticulous attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in event management software and Microsoft Office Suite.
• Ability to work well under pressure and adapt to changing priorities.
• Creativity and problem-solving skills to enhance the overall event experience.
• Ability to travel as needed for events (accommodations and travel expenses are covered as per our travel policy)
• A valid standard class G driver’s license
• Occasional evening and weekend work may be required.

Parkinson Canada has implemented a mandatory vaccination requirement for all its employees. Proof of full vaccination will be required prior to commencement of employment.

Parkinson Canada will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities. We thank all candidates for their interest, however, only those selected for interviews will be contacted. Please indicate accommodations as required if contacted.

Please note that the successful candidate will be required to pass a standard Criminal Record Check.