Event Coordinator

Full Time
  • Full Time
  • Toronto

The Lavin Agency



Organization Description

The Lavin Agency is the largest intellectual talent agency in the world. We represent the world’s leading thinkers, writers, artists, and scientists including Pulitzer Prize winners, Guggenheim Fellows, TED Prize Winners, and Nobel Laureates. We represent people who are making the world a smarter place, and manage their speaking engagements, public appearances, consulting, and more. We are 28 diverse, engaged, and curious professionals working globally from King West in Downtown Toronto.

Job Description and Key Responsibilities:

The Event Coordinator is responsible for a roster of speakers and manages all the logistics for events worldwide, streamlining the process from initial booking to standing ovation. The successful candidate will be well versed in the event planning process and is able to help identify problems before they arise, pre-paving the way for speakers during their travels and on event days. As an event coordinator at Lavin, you will be an extension of your speakers. You will the direct point of contact between the event sponsor and speaker to ensure contracts are upheld, while balancing speaker preferences.



What we look for:

  • 1 to 3 years of related experience.
  • Exposure to a fast-paced, multi-tasking work environment.
  • Superior phone and email etiquette.
  • Meticulous attention to detail.
  • Critical thinking and thoughtful problem-solving.

Responsibilities:

  • Cultivate positive relationships.
  • Ensure contract terms and speaker requirements are met.
  • Manage communications re: contracts, marketing materials, event schedules, pre-event calls, travel, payment, media requests, etc.
  • Research and book travel arrangements (including flights, trains, cars, hotels, etc.) within designating timeline, adjusting as needed for last-minute bookings, back-to-back events, etc., working closely with our travel agency.
  • Prepare detailed event itineraries for speakers.
  • Assist with emergency line on a semi-regular basis.
  • Perform other tasks and/or responsibilities as required.’


ALL APPLICANTS MUST SUBMIT A COVER LETTER ALONG WITH THEIR RESUME TO careers@thelavinagency.com. IN THE COVER LETTER PLEASE TELL US WHAT YOUR FAVOURITE BOOK IS AND WHY.


APPLICATIONS SUBMITTED VIA THIS WEBSITE WILL NOT BE REVIEWED OR CONSIDERED. YOU MUST EMAIL careers@thelavinagency.com

Source

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