Event Coordinator

Full Time
  • Full Time
  • Toronto

Motion Recruitment

Our client, a leading financial software company, is looking to hire an Events Coordinator on a hybrid schedule in Toronto, ON.

*This is an 18 month contract with the potential for extension or conversion*

We’re looking for an experienced event coordinator to assist with the management of end-to-end national and regional events targeted to accountants and bookkeepers and small business owners. The candidate will assist with the execution of an events program focused on acquiring and nurturing qualified prospect leads for our sales organization, nurturing those leads to maturity and introducing thousands of qualified accountants and bookkeepers nationwide and supporting small business growth.

What You’ll Do:

  • Assist with the execution of both our external in-person and digital event strategy event strategy that positions and supports our client as market leader
  • Assist with the planning and execution of virtual and live accountant and bookkeeper events, association sponsorships, regional sales events, webinars and more
  • Work cross-functionally in collaboration with our sales, customer success and product teams and/or other stakeholders to develop memorable, unique client events and experiences (in-person and virtual)
  • Assist with pre-event briefings and post-event debriefs with sales and other internal teams.
  • Webinar coordination including driving event registration, planning meetings, rehearsals, prep sessions, creation of run sheets, liaison with webcast providers, technical and live webcast support
  • Collaborating with all internal departments to ensure that digital marketing material/content copy is submitted, produced, proofed and delivered according to set schedule.
  • Sourcing, negotiating, coordinating and maintaining strong relationships with suppliers and venues
  • Track data on overall event objectives and impact (ROI), attendance/traffic, qualified leads and post-event conversion from the sales team.
  • Responsible for recruiting employee participation and staffing at events.
  • Knowledge of technology platforms and tools for events and/or the ability to learn new software for web conferencing (eg. Zoom, Swoogo, etc)
  • Keeping up to date on industry trends with an eye for implementing new ideas/experiences and improving the event management process


  • 1-3 years’ experience with events coordination (especially virtual and/or hybrid) and marketing
  • Ability to learn new software or experience with web conferencing (Zoom, Swoogo)
  • Experience in SaaS, technology, accounting or SMB preferred
  • Exceptional oral and written communicator
  • Ability to manage changing priorities in a high-pressure environment
  • Willingness to travel (25% – post pandemic) and work collaboratively and autonomously
  • Forward-thinking attitude and ability to effectively and quickly make decisions when unforeseen situations arise
  • Logistics and detail-oriented mindset
  • Comfortable rolling up your sleeves and doing the work yourself
  • Well-honed time management skills


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