Data Entry Administrator

Job Description

At Flanagan Foodservice, we're more than just the biggest family-owned food distributor in Canada; we're a dynamic hub of innovation, creativity, and a shared passion for delivering exceptional service.

For nearly 50 years, we've been on an exciting journey of growth and transformation. The foodservice landscape is thrilling and challenging, and as we reshape our business, we're on the hunt for imaginative minds, business strategists, and food lovers.

Job Description

Position Title: Data Entry Administrator

Department: Warehouse

Position Reports to: Operations Supervisor

Shift: Monday to Friday, 4:00pm to 12:30am

Position Summary:

The Data Entry Administrator is responsible for supporting our Warehouse and Transportation departments, which includes preparing documents, driver items, and ensuring the accuracy of information entered into a computer. Working in a fast-paced environment within the Warehouse, this position requires you to respond professionally to internal and external customers by phone and email, and deliver a high level of customer service while prioritizing a variety of tasks and duties.

Benefits:

Competitive Compensation Package
Shift Premiums - earn up to an additional $1.00/hour
Pension and RRSP plans
Profit Sharing Program
Comprehensive Flexible Benefits
Paid Personal Days and Your Birthday
Annual Health & Wellness Benefit
Family oriented culture

Key Responsibilities:

Answer phone calls and emails from various departments and customers
Provide service excellence to internal/external customers
Collect cheques, count cash, and sort/file invoices.
Tear and sort labels required for the day.
Enter data and information (weights and shorts) with accuracy into computer.
Evaluate discrepancies with weights and shorts, and rectify for corrections.
Handout equipment to warehouse staff at the start of shift and as needed
Prepare driver bags by adding keys, temperature gauges, paperwork etc.
Check-in drivers, and ensure all components are returned and accounted for.
Must demonstrate an adherence to all HACCP and Food Handling practices
Complete and keep up to date on all Health & Safety, Food Safety and Quality Assurance training pertinent to the role.
Responsible for reporting any and all concerns related to the Health & Safety, safe handling and integrity of all items received, stored and distributed by Flanagan Foodservice.
Adherence to all Health & Safety, Food Safety and WHMIS practices.
Follow safe and efficient work procedures to meet customer requirements including maintaining a clean and safe environment.
Other duties as assigned.

Required Qualifications:

Ability to speak and understand the English language to a high degree.
Strong computer skills, including the ability to enter information with accuracy.
Strong time-management skills, and ability to prioritize tasks and multi-task
Ability to deal with multiple priorities – i.e. numerical sorting of invoices and filing
Demonstrate a high level of professionalism, and contribute to a positive environment.
Strong problem solving skills.
Ability to work under pressure, and deal with stressful situations.
Ability to work independently with limited supervision.
Ability to work in a fast-paced environment, and deal with frequent interruptions.
Good decision making and critical thinking skills to resolve issues effectively.
Ability to lift up to 25lbs on occasion.

Unique Requirements:

Remain calm and professional in stressful situations.
Repetitive work when ripping/tearing labels.
Attention to detail, high level of accuracy.

Be Part of the Legacy

All employees of Flanagan Foodservice must demonstrate adherence to all Health & Safety and Food Safety practices as well as all Company's policies and procedures.

Flanagan Foodservice Inc. is not currently using Artificial Intelligence (AI) as part of our recruitment screening process.

Flanagan Foodservice Inc. is an equal opportunity employer, and has an accommodation process in place to provide accommodations for applicants with disabilities. If you require a specific accommodation because of a disability or a medical need, please let us know by submitting your request to so that arrangements can be made for the appropriate accommodations.