Billing Administrator

Job Description

Job Description

Job Description

Salary:

Billing Administrator

Apave Canada is looking for a Billing Administrator to join our administrative team to process timesheets and billing. This role requires strong organizational skills, attention to detail, and experience in administrative roles. Key responsibilities include costing and sending client invoices, following up on outstanding items, handling billing inquiries, organizing and maintaining company documents. The ideal candidate will have excellent communication skills and the ability to work both independently and in a team environment. This is an in-person position at our Edmonton Office, Mondays through Friday from 8am to 5pm.

Who we are:

Apave Canada has been serving the oil and gas, petroleum and petrochemical, chemical, power generation, pipeline, and potash industries since 1953.

Our Canadian operations currently provide services from Edmonton, Calgary, Cold Lake, Fort McMurray, Lloydminster, Nisku, and Red Deer, Alberta; Regina and Saskatoon, Saskatchewan; and Goderich, Ontario. We also have branches in 22 USA locations, 7 United Kingdom locations, and 5 locations in Australia.

Our organic growth is primarily driven by a combination of experienced management and strong technical staff, combined with our unwavering commitment to safety and customer service.

Who you are:

• Strong work ethic and a positive attitude.
• Ability to maintain positive working relationships with clients.
• Exceptional safety and quality awareness.
• Self-motivated and capable of working at a high technical and performance level.
  

Job Duties:

• Reconcile field reports and manage documentation in our ERP software.
• Collaborate with peers or management to resolve issues and own the resolution in a timely manner.
• Support payroll processing which includes reviewing each weeks data, verifying discrepancies, and errors.
• Understand of costing requirements for each client and type of work performed.
• Process invoices for clients in a timely and accurate manner and submit for payment through the appropriate channels.
• Meet weekly and month end deadlines for both payroll and billing.
• Analyze data for discrepancies using data analytic tools in excel.

Requirements and Experience:

• Must have good investigation skills, basic accounting, math, and software skills.
• Experience in Microsoft Excel including pivot tables and basic formulas (e.g. subtotal, xlookup, count, concat, if statements, etc.) is required.
• Experience with other ERP Software is an asset (SAGE, SAP, Open Invoice, Track, FieldGlass, etc.).
• A certificate or diploma in Business Administration would be considered an asset.

Compensation will be commensurate with experience and qualifications. Great Health benefits package will be provided after a 3-month probationary period.

Legal entitlement to work in Canada is mandatory.

Apave Canada is committed to being an equal opportunity employer and also respects our commitment as a member of the Canadian Council for Aboriginal Business (CCIB). We expect our employees to behave ethically and professionally.

If this sounds like you, we encourage you to apply! We thank all applicants for their interest however only those selected will be contacted.