Admissions Advisor

Job Description

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our ten Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

Nature and Scope

The Admissions Advisor focuses on supporting applicants through the entire application process at SIIT and advises on options for post-secondary funding and other resources needed to ensure a smooth transition. Working with the Admissions & Advisory Services Department, this position includes communications coordination, and admissions advising to prospective candidates. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

General Accountability

The Admissions Advisor will play a key role in front-line provisions by assessing, advising and coordinating new learner applicants at SIIT. The incumbent will actively engage with potential applicants and guide them through the proper process and procedure of admissions in order to become a registered learner.

Specific Accountabilities

The incumbent is responsible for providing support services required by a new applicant such as exploring personal goals, identifying program requirements and potential support services required to successfully transition into a fully registered learner by using a case-management approach. This position is accountable for follow-up with all SIIT applicants, and ensuring applicants are moving through the application process. This position provides additional support as required and includes the following broad range of accountabilities:

Client Service

Provide confidential admissions advising and follow up with individuals relating to their short and long-term educational and career goals
Advise and follow up with interested individuals on current SIIT programs, their application, the necessary pre-requisites and required documents
Advise and follow up with applicants who are seeking appropriate internal support services and/or sponsorships for program funding
Maintain positive rapport with applicants, stakeholders, faculty and administration
Work collaboratively with other departments throughout the Institute
Keep current with respect to assigned SIIT program areas and each program's entrance criteria and required qualifications
Respond to all interested applicants within timely manner
Refer learner applicants to internal or external resources as required

Administration & Coordination

Proficiently manage the caseload of applicants within databases
Provide technical and professional expertise
Utilize other internal databases efficiently and effectively
Continually monitor web-based information regarding SIIT current programs
Conduct database, literature and web searches to find information to respond to inquiries from learner and community members
Stay current with research and strategies relating to best practices in supporting applicants
Ensure accurate information gathering, coupled with confidential data collection and documentation
Update physical and electronic filing systems with new and current learners

Required Qualifications and Experience: A certificate or diploma in a business-related field is required, with a minimum of one year of experience working with a learner population in an advisory capacity. An equivalent combination of education and experience may be considered. Knowledge of First Nations cultures and organizations would be an asset. Incumbent must have a valid driver's license and reliable transportation as travel may be required. This position may also be required to work outside of normal business hours (evenings and weekends); travel and flexibility are requirements of this position.

Required Competencies: Effective Communication; Flexible & Adaptable; Results Oriented; Relationship Building; Initiative; Valuing Diversity; Client Focus & Service; Empathetic Listening and Responding; Teamwork.

This is a full time, term position up to six (6) months.