Administrative Assistant

Job Description

Administrative Assistant / Project Coordinator

Thornhill, ON (In-Office)
$25–$28 per hour ($52,000–$58,000 annually)

Serkin Promotions is a growing boutique promotional advertising company seeking a highly organized, proactive Administrative Assistant to work directly with the owner as her right hand.

This is a key role in the business. You will help manage client projects from quote to delivery, communicate with vendors and clients, coordinate production, and ensure deadlines are met with precision and professionalism.

If you thrive in a fast-paced environment and enjoy keeping projects organized and moving forward, this could be a great fit.

Key Responsibilities:

• Manage promotional product orders from quote through production and delivery

• Communicate with clients regarding artwork approvals and timelines

• Coordinate with suppliers and vendors to ensure accuracy and deadlines

• Prepare quotes, invoices, and order documentation

• Track multiple projects and maintain organized digital systems

• Assist with basic layout edits and mockups for client proofs

Qualifications:

• Strong computer skills (Microsoft Office required; QuickBooks/CRM an asset)

• Comfortable working with artwork files (PDFs, vector files, etc.)

• Experience with Canva, Adobe Acrobat, or basic Adobe programs is an asset

• Excellent written and verbal communication skills

• Highly organized, detail-oriented, and proactive

This is an opportunity to become an integral part of a growing small business where your role truly matters.

To apply, please send your resume and a brief note explaining why you'd be a strong fit.