Hays
Role: Administrative Analyst
Location: Toronto, ON (hybrid 2x a week)
Duration: 6 month contract
Your new company
A leading utility sector is looking to onboard Administrative Analyst on contract basis for 6 months working hybrid in Toronto.
Your new role
- Key representative and initial contact for internal/external inquiries, invoicing, JIS billing, information, and requests; Independently filters and responds to general inquiries and requests for information on behalf of the leader; Delivers presentations to and liaises with other leaders and professionals on processes and administrative initiatives.
- Providing leaders with support for project management and preparation for their meetings.
- Engages process stakeholders to ensure milestones are met and deliverables are completed in a timely manner with the required level of quality.
- Administers monthly reporting including project progress accruals, actual vs estimated variance analysis and allocation of expenditures.
- Supports project initiation and close out processes.
- Provides record management and other similar activities as required; Performs ad hoc duties that are required for the effective and efficient administration of the team.
- Assembles agendas, action logs, and pertinent documents to regularly update Management Systems; Maintains close working relationships with team members to proactively ensure department processes are effective.
- Advances departmental processes and system enhancements improving efficiency and effectiveness
- Coordinates and leads activities of other support staff including temporary staff and student resources
What you need to succeed
- Bachelor’s degree in Business Administration, Commerce, Economics, Finance or related field from an accredited University.
- 3-5 years in Finance or Project Management.
- Experience working with large ERP systems (SAP preferred).
- Highly skilled in the use of software, (Microsoft Office programs including Word, PowerPoint, Excel, Visio and electronic calendar/mail software).
- Strong understanding of work flows and ability to learn and adapt to new software/applications (such as document management systems and collaboration tools).
- Adaptable and flexible, with the ability to work in a fast-paced environment and resourceful with the ability to influence personnel to meet organizational goals.
- Excellent interpersonal skills demonstrating professionalism, sound decision-making and high-quality customer service.
- Demonstrated accountability and self-motivation, creativity, resourcefulness, and the ability to solve problems independently.
- Structured/organizational and analytical abilities.
- Detailed Oriented, ensures work is completed with minimal errors.
What you need to do now
If you’re interested in this role, apply directly! If this job isn’t quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.