Administration and Accounting Assistant

Job Description

About Us

Established in 1922 as a private golf club, The Thornhill Club has evolved into a distinguished all-season destination with a rich history and a commitment to excellence. The expansion into year-round activities began in 1963 with the addition of a curling rink, transforming our club into a versatile haven for members. Today, our facilities boast an eighteen-hole championship golf course, a nine-hole executive golf course, a curling rink, a full fitness facility, outdoor tennis courts, golf practice areas, a banquet hall and boardroom style rooms for private functions, and of course the clubhouse.

Job Summary

As the Administration and Accounting Assistant, we are looking for a positive and vibrant person to work with and assist the Administrative and Accounting team.

Key Responsibilities:

Administration

• Membership filing

• Entering changes to member contact information

• Entering Club gift certificates into accounting system

• Entering tennis, pool, wellness, fitness, and camp billings to member accounts

• Entering of cash receipts (payments) to member accounts

• Cross trained in POS end of day reconciliation for personnel back up purposes

• Making credit/billing adjustments to member accounts

Food & Beverage/Catering/Point of Sale

• Private party deposit entries in accounting system and maintaining Excel listing

• Balancing private party deposits general ledger to Excel listing

• Private party closing through accounting system

• Entering adjustments for closed private parties

• Entering club function billings to member accounts

• Balancing private party clearing general ledger account at month end

• Checking private party system module at month end to ensure that all functions have been accounted for

• Checking of food & beverage point of sale entry errors

• Tracking and reporting server errors to A/R Manager to provide basis for server training to reduce repeat issues

Qualifications:

• Prior experience in administration and accounting preferred.

• Prior experience at a golf course and/or private club is an asset.

• Strong organizational and time management skills.

• Excellent communication and interpersonal abilities.

• Strong data entry skills with a

• Ability to multi-task and work under pressure in a fast-paced environment.

• Proficiency in Microsoft office.

• Experience with Jonas Club software an asset.

Position Details:

• Part-time 24-35 hours per week, depending on seasonal work loads.

• Hourly compensation of $20.00 per hour.

• Discounted meals during shifts.

• On-site parking.

• Dress code – Business casual.

• Participation in internal and staff appreciation events.

• Ability to golf during evenings and slow times.