Accounts Payable Coordinator

Job Description

Accounts Payable Coordinator

Tracking Code: req1902

Faculty/Department: Finance Department

Number of Positions: 1

Appointment Type: Full-Time Continuing

Hours of Work: 35 hours per week

Salary Range: Level 6 - Starting Salary, Step 1 $62,905

Posting Date: February 25, 2026

Closing Date: March 4, :00 pm EST)

Job Summary: Under the direction of the Manager, Business Operations & Treasury, the incumbent is responsible for the accurate and timely recording, processing, and payment of all types, including all outgoing payments on behalf of Ontario Tech and the Regent Theatre. The incumbent is also responsible for the analysis of all documentation submitted for: payment, account coding and approvals, compliance with the Government of Canada Taxation rules, employee expense reimbursement, and T4A reporting. Duties also include:

• Confidential record keeping
• Account reconciliation
• Scanning of all transactions into Banner
• Preparation of monthly and year-end papers
• Maintenance of supporting documentation, as well as the distribution of incoming Finance mail, and the distribution of cheques to be mailed

Responsibilities/accountabilities:

• A/P Expense, BMO PCard Purchases Analysis, Validation, Decision Making &
  
  Reconciliation
• Analyzes, validates and reconciles transactions made by Ontario Tech staff
• Provides customer service and guidance to Ontario Tech staff regarding
  
  transactions
• Maintains weekly and monthly deadlines to avoid financial penalties and serve
  
  budget, planning & reporting requirements

A/P Invoice Analysis, Validation & Entry

• Analyzes, validates and enter data for all non P/O invoices
• Analyzes, validates, 3-way matches and enters all data related to P/O invoices
  
  submitted for payment
• Maintains critical weekly and monthly deadlines

Student Refund & Bursary/Award Payments and Reconciliation

• Reconciles student payments required for weekly payment run
• Revises data, including ALT payee payments and documentation for bursary
  
  submissions
• Maintains weekly deadlines

New Supplier Set up

• Verify vendor set up is required
• Set up new suppliers and reinstate existing vendors in ERP system
• Ensure new supplier forms are completed and approved

Credit Card Administrator

• Set up new credit cards as requested
• Assist card holders with system access and declined credit cards
• Process credit card changes

Responsibility: Customer Service – Internal and External Stakeholders

• Troubleshooting issues with and providing guidance to stakeholders
• Knowledge of all policies and procedures, and all relating (e.g. government
  
  compliance, NSERC)
• Monitor and maintain an AP inbox, as well as direct inboxes

Required Skills:

• Verbal and written communication skills
• Team collaboration skills
• Organization skills and attention to detail
• Ability to meet tight deadlines under pressure

Required Education:

• Completion of 2 year post-secondary Diploma in Accounting
• An equivalent combination of education and related experience may be considered
• Verification of Academic credentials may be required

Required Experience:

• 1-3 years' experience in an accounts payable position
• Experience with accounts payable ERP systems

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until March 4, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university's policies which may also be found on our website and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university's Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 4/20/2026