Posted:
Job Description
Job Description
Job Description
Accounting & Payroll Administrator
Position Summary
We are seeking a detail-oriented and reliable Accounting & Payroll Administrator to support daily financial operations and manage payroll processing. This role plays a key part in ensuring accuracy, compliance, and timely reporting across finance and payroll functions.
Finance Responsibilities
Daily
- Review invoices received in the Accounts Payable mailbox
- Verify purchase orders for inconsistencies and confirm goods receipts (GR)
Weekly
- Validate inventory by running reports and investigating significant variances
- Review variance reports and follow up as needed
- Review outstanding receiving items without POs and update comments accordingly
Month-End
- Accrue invoices not yet received
- Accrue temporary labor hours
- Prepare payroll journal entries and process statutory payments (CRA, WSIB, EHT, etc.)
- Review and forward credit card transactions to Terry
- Process employee expense reports for Tiffany
- Review utility invoices and prepare accruals if required
- Perform balance sheet reconciliations
- Review Profit & Loss and Balance Sheet reports to identify and resolve inconsistencies
Payroll Responsibilities
- Process weekly payroll for approximately 50–60 salaried and hourly employees using Paycom
- Process weekly payroll for approximately 10–15 temporary employees using UAttend
- Review payroll registers and resolve discrepancies with the corporate payroll administrator
- Track employee accrual balances (vacation, personal, and floater days)
- Document payroll discrepancies and provide updates during weekly payroll meetings
- Ensure all payroll submissions meet required deadlines
- Perform additional payroll-related duties as requested by HR or Finance
Qualifications
- Experience in payroll and finance/accounting roles
- Strong attention to detail and ability to manage multiple deadlines
- Familiarity with payroll systems (Paycom and UAttend an asset)
- Knowledge of payroll compliance and statutory remittances
- Strong organizational and communication skills
#ONDT #ondt